Facilitator pack

Impact vs Effort Prioritisation

A rapid prioritization matrix where initiatives are scored by expected impact and implementation effort to identify quick wins and strategic bets.

Back to method

Timebox: 45-75 min
Output: Prioritization matrix
Participants: Facilitator, Product/service owner, Engineering or ops estimator, Business sponsor
Format: Remote

Facilitator pack = one session-ready artifact you can run now. Workspace = a saved planning thread when the work needs follow-through, shared context, or outputs to circulate.

0-10 min - Scoring setup: Define matrix axes and criteria.
10-40 min - Initial placement: Map all items and note assumptions.
40-60 min - Debate and adjust: Resolve key disagreements.
60-75 min - Priority commitments: Agree shortlist and next checks.

Checklist for tomorrow

Track readiness before the session starts and before you hand off outcomes.

Prep

Confirm objective and decision scope for this run.
Confirm facilitator and note-taker ownership.
Send invite with objective, outcomes, and timebox.

Materials

Prepare templates, prompts, and room setup.
Check links, boards, and capture tools are ready.
Pre-label output artifacts for handoff.

Logistics

Confirm participants, roles, and speaking order.
Assign output owner before the meeting ends.
Schedule a 24-hour synthesis and follow-up note.

Adjust pack setup

Only change this when the audience, depth, or delivery mode changes the session plan.

VariantAudienceDelivery

Need to carry this further?

Move into Workspace when this session needs follow-through, saved context, or outputs you need to share.

Carry this into Workspace