Facilitator pack

Current vs Future State Mapping

A side-by-side map of current-state reality and target future-state outcomes.

Timebox: 90-120 min
Output: Current/future state map
Participants: Facilitator, Program sponsor, Ops or process owner, Team leads
Format: Remote

Facilitator pack = one session-ready artifact you can run now. Workspace = a saved planning thread when the work needs follow-through, shared context, or outputs to circulate.

0-20 min - Success definition: Confirm outcome criteria.
20-55 min - Current-state mapping: Capture facts and friction.
55-90 min - Future-state mapping: Define desired experience and operations.
90-120 min - Gap and roadmap: Commit first transition actions.

Checklist for tomorrow

Track readiness before the session starts and before you hand off outcomes.

Prep

Confirm objective and decision scope for this run.
Confirm facilitator and note-taker ownership.
Send invite with objective, outcomes, and timebox.

Materials

Prepare templates, prompts, and room setup.
Check links, boards, and capture tools are ready.
Pre-label output artifacts for handoff.

Logistics

Confirm participants, roles, and speaking order.
Assign output owner before the meeting ends.
Schedule a 24-hour synthesis and follow-up note.

Adjust pack setup

Only change this when the audience, depth, or delivery mode changes the session plan.

VariantAudienceDelivery

Need to carry this further?

Move into Workspace when this session needs follow-through, saved context, or outputs you need to share.

Carry this into Workspace