Situation
Choose what to do now when demand outpaces team capacity.
Use this when teams have multiple options and need a confident shortlist within one session. It is especially useful when timelines are tight and stakeholders need clarity by end of day.
Use this page to choose the method before you start planning the session.
Prioritise the facilitation structure that keeps trade-offs explicit and closes with named ownership.
Use these signals to keep the room aimed at the outcome before it drifts into discussion.
Choose the route that matches the time you have, the room you can assemble, and the level of convergence you need.
60-90 min
Best when you need a credible recommendation in one working session without expanding into a half-day format.
Prioritization matrix
Open recipe2-4 hrs
Use when you have enough room to build shared understanding before committing to the shortlist.
Prioritized opportunity stack
Open recipeExec alignment
Use when the room needs stronger sponsor clarity, sharper trade-offs, or explicit ownership before moving on.
Prioritized action list
Open recipeThese questions are here to explain the recommendation logic, not just diagnose the room.
Why it matters: If the decision is vague, the room will drift into discussion instead of converging on a usable output.
What changes: If the answer is specific, Waypoint can recommend tighter decision formats. If it stays broad, Waypoint should push you toward framing or mapping first.
Why it matters: Availability determines whether you can run a deeper co-creation format or need a tighter, more executive-friendly move.
What changes: If availability is genuinely tight, Waypoint should favor lighter formats. If the right room can attend, it should open up deeper working sessions.
Why it matters: The biggest source of friction tells you where facilitation structure needs to do more work.
What changes: If the answer is yes, prefer formats that make trade-offs explicit. If not, Waypoint can recommend a lighter path with less convergence overhead.
Why it matters: Some risks can be parked; others require a method that produces enough evidence or ownership before the group leaves.
What changes: If it cannot stay unresolved, Waypoint should bias toward techniques that leave owners, assumptions, or evidence checks visible before the room closes.
Start with the risks most likely to show up in the room, then use the fixes to keep the session on track.
Don’t run open-ended ideation before agreeing prioritisation criteria.
Fix: Lock criteria in the first 10 minutes before idea discussion starts.
Don’t score options without shared definitions of impact and effort.
Fix: Write one scoring definition card for impact and effort before voting.
Don’t leave decisions ownerless at the end of the workshop.
Fix: End with named owners and a checkpoint date on the shortlist.
Use these when the recommended route is blocked by room shape, confidence, or stakeholder availability.
#1
A compact workshop that selects and calibrates a prioritization model (impact-effort, RICE, risk-adjusted) before scoring initiatives.
Selected prioritization framework
Avoid this when a standard framework is already mandated.
Open recipe